Meeting Minutes 2013

Meeting Minutes 2013 (14)

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

December 2, 2013

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Michelle Quakenbush, Gail Huber

PREVIOUS MINUTES
Motion by Gill, supported by Huber, to approve minutes of November 4, 2013 with the spelling of Quakenbush to be corrected.
Motion carried.

TREASURER’S REPORT
Motion by Ash, supported by Huber, to approve the Treasurer’s report of December 2, 2013, balance of $1,782,273.20 and overall balance of $2,263,113.68.
Roll call vote—Yes: Quakenbush, Huber, Smith, Ash, Gill; No: none.
Motion unanimously carried.

PUBLIC COMMENT
Public comment was held.

    
NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
Bebee’s report will be filed with the township minutes.
There will be a Master Plan meeting with the Master Plan consultant on December 11th at 6:30 pm.

FIREHALL GARAGE DOORS
Supervisor Smith obtained two estimates to replace the garage doors at the firehall. Mt Pleasant Sash and Door bid $9817.50 for three insulated doors with openers and Johnson Garage Door bid $9940.00 for four insulated doors with openers.
Motion by Quakenbush, supported by Huber, to purchase four insulated garage doors with openers from Johnson Garage Door for $9940.00. 
Roll call vote—Yes:  Huber, Gill, Smith, Quakenbush, Ash; No: none.
Motion unanimously carried.

2014 MEETING SCHEDULE
Motion by Ash, supported by Quakenbush, to approve the 2014 meeting schedule.
Motion carried.


Motion by Ash supported by Quakenbush to approve per diem and mileage for the township board to attend 2014 meetings for the Council of Governments, local MTA, Road Commission, fireboard, treasurer’s meetings with the county treasurer and the clerk’s meetings with the county clerk. 
Roll call vote—Yes: Gill, Ash, Quakenbush, Huber, Smith; No: none.
Motion unanimously carried.

PAY THE BILLS
Motion by Quakenbush, supported by Huber, to pay the bills. 
Roll call vote—Yes: Gill, Smith, Ash, Huber, Quakenbush; No: none.
Motion unanimously carried.

ADJOURNMENT
Motion by Smith, supported by Gill, to adjourn.
Motion carried. 
Meeting adjourned 7:25 pm.


Fran Ash
Chippewa Township Clerk

Motion unanimously carried.

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

November 4, 2013

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Michelle Quakenbush, Gail Huber

PREVIOUS MINUTES
Motion by Gill, supported by Huber, to approve minutes of Oct. 7, 2013 to be corrected to read:  Smith will consult with Attorney Bloem regarding the matter.
Motion carried.

TREASURER’S REPORT
Motion by Huber, supported by Ash, to approve the Treasurer’s report of November 4, 2013, balance of $1,847,735.34 and overall balance of $2,328,347.06.
Roll call vote--Yes: Smith, Ash, Gill, Quakenbush; No: none.

PUBLIC COMMENT
Public comment was held.
      
Fire Chief Don Brown gave an update on the fire department.  
Motion by Ash, supported by Gill, to pay fire protection wages $30,112.29.  
Roll call vote--Yes:  Huber, Smith, Gill, Quakenbush, Ash; No: none.

UNFINISHED BUSINESS
None
     
NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
Zoning administrator Bebee was absent.

PAY THE BILLS
Motion by Quakenbush, supported by Gill, to pay the bills.  
Roll call vote—Yes: Gill, Smith, Ash, Huber, Quakenbush; No: none.
Motion unanimously carried.

ADJOURNMENT
Motion by Smith, supported by Quakebnush Quakenbush, to adjourn.  
Motion carried.
Meeting adjourned 7:30 pm.


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

October 7, 2013

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Michelle Quakenbush
Absent: Gail Huber

PREVIOUS MINUTES
Motion by Quakenbush, supported by Gill, to approve minutes of Sept. 3, 2013.
Motion carried.

TREASURER’S REPORT
Motion by Ash, supported by Quakenbush, to approve the Treasurer’s report of October, 2013, balance of $1,610,785.62 and overall balance of $2,342,737.61.
Roll call vote—Yes: Smith, Ash, Gill, Quakenbush; No: none.
Motion unanimously approved.

PUBLIC COMMENT
Public comment was held.

UNFINISHED BUSINESS
None
     
NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
Zoning administrator Bebee was absent.

GRATIOT ISABELLA RESD ELECTION
Clerk Ash stated the budget will have to be amended due to the Gratiot Isabella RESD school election.  The township will be reimbursed by the school district for all election costs.
Motion by Ash, supported by Quakenbush, to hire two election chairpersons at $15.00 per hour and six election inspectors at $10.00 per hour.
Roll call vote—Yes:  Gill, Ash, Quakenbush, Smith.
Motion unanimously carried.

Motion by Ash supported by Quakenbush to amend the 2013-3014 budget:
Election postage $100.00, election mileage $50.00, election wages $1500.00, election misc. $50.00.  
Roll call vote—Yes:  Gill, Smith, Ash, Quakenbush.
Motion unanimously carried.

Motion by Ash, supported by Gill, to purchase three rolling ballot containers at $109.00 each. The county clerk is ordering the bags and the shipping will be shared by all the townships.
Roll call vote—Yes: Smith, Gill, Ash, Quakenbush.  
Motion unanimously carried.

MTA EDUCATIONAL CONFERENCE
Motion by Ash, supported by Gill, to pay registration, housing, meal allowance and per diem for board members and one member of the Planning Commission and one member of the ZBA to attend the MTA Educational Conference in Traverse City Jan.28-31st.  
Roll call vote—Yes:  Ash Quakenbush, Gill, Smith.  
Motion unanimously carried.

PAY THE BILLS
Motion by Gill, supported by Quakenbush, to pay the bills.  
Roll call vote—Yes: Gill, Smith, Ash, Quakenbush.  
Motion unanimously carried.

QUAKENBUSH
Quakenbush gave Smith a letter from Justin Long regarding a business at 160 S. Loomis. There is concern that he wants to start a scrap yard at that location.  Quakenbush Smith will consult with Attorney Bloem regarding the matter.

Motion by Smith, supported by Gill, to adjourn.  
Motion carried.                                                  
Meeting adjourned 7:25 pm.


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

September 3, 2013

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Michelle Quakenbush, Gail Huber

PREVIOUS MINUTES
Motion by Quakenbush, supported by Huber, to approve minutes of August 5, 2013 and August 19, 2013.
Motion carried.

TREASURER’S REPORT
Motion by Ash, supported by Huber, to approve the Treasurer’s report of Sept. 3, 2013, balance of $1,577,062.92 and overall balance of $2,308,540.99.
Roll call vote—Yes: Smith, Ash, Gill, Quakenbush, Huber; No: none.
Motion unanimously approved.

PUBLIC COMMENT
Public comment was held. No comments.

UNFINISHED BUSINESS
None
     
NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
Zoning administrator Bebee was absent.

BUDGET AMENDMENTS
Motion by Ash, supported by Quakenbush, to approve Crescent Consulting quote for mapping services at not to exceed cost of $2125.00.
Roll call vote—Yes: Huber, Smith, Gill, Ash, Quakenbush; No: None.
Motion unanimously carried.

Motion by Ash, supported by Smith, to amend budget line item Planning Commission consulting services by $26,000.00 due to master plan consulting and mapping.
Roll call vote—Yes:  Smith, Gill, Ash, Quakenbush, Huber; No: None.
Motion unanimously carried.

Motion by Ash, supported by Gill, to amend budget line item pension township portion by $625.00 due to up-front charge.
Roll call vote—Yes: Gill, Ash, Quakenbush, Huber, Smith;
No: None.
Motion unanimously carried.

Motion by by Quakenbush, supported by Ash, to approve Master Plan committee meetings on September 9th and September 25th to review Master Plan.  
Roll call vote—Yes: Gill, Ash, Quakenbush, Smith, Huber; No: None.
Motion unanimously carried.

PAY THE BILLS
Motion by Quakenbush, supported by Huber, to pay the bills.
Roll call vote—Yes: Ash, Quakenbush, Huber, Smith, Gill; No: None.
Motion unanimously carried

ADJOURNMENT
Motion by Smith, supported by Gill, to adjourn.
Motion carried.
Meeting adjourned 7:12 pm.


Fran Ash
Chippewa Township Clerk

ANNUAL MEETING OF
CHIPPEWA TOWNSHIP BOARD
CHIPPEWA TOWNSHIP PLANNING COMMISSION
CHIPPEWA TOWNSHIP ZONING BOARD OF APPEALS


August 19, 2013

Supervisor Smith called the meeting to order at 7:00 p.m.

Board members present:  Fran Ash, Michelle Quakenbush, Robert Smith
Absent:  Jan Gill, Gail Huber

Planning Commission members present:  Monica Richer, Michelle Quakenbush,  Rod Reid, Patrick Doyle, Bill Miller, Robert Wetherbee
Absent: Sue Gates

Zoning Board of Appeals members present:  Michelle Quakenbush, Beverly Cashen, Bill Miller
Absent: Gail Huber, Gary Sperry

Members gave updates on the past, present and future plans.
Some topics discussed:  Master Plan, MDOT, zoning, trailer park complaints, roads.

Meeting adjourned 7:37 pm


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD


August 5, 2013

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Michelle Quakenbush
Absent: Gail Huber

PREVIOUS MINUTES
Motion by Quakenbush, supported by Gill, to approve minutes of July 1, 2013.
Motion carried.

TREASURER’S REPORT
Motion by Ash, supported by Quakenbush, to approve the Treasurer’s report of August 5, 2013, balance of $1,610,050.43 and overall balance of $2,341,133,98.
Roll call vote--Yes: Smith, Ash, Gill, Quakenbush; No: none.
Motion unanimously approved.

PUBLIC COMMENT
Public comment was held.

Jim Horton, County Commission District, gave an update on the County Commission. They will be interviewing three candidates for County Administrator.
County Commissioner, Frances Lichtman, stated the county has to make a budget decision regarding county zoning. They would like to know if the townships that do their own zoning have any intentions of changing to county zoning.                  

UNFINISHED BUSINESS
None
     
NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee stated that during the time from Dec. 2010 to June 1, 2013, there were nine zoning permits issued. In 2011, there were only two. In the last two months, there were ten. He is working on two complaints regarding businesses being run on residential properties. He also has had complaints about sales on M-20.
He has gotten several calls regarding abandoned dwellings. There is nothing in the ordinances about abandoned dwellings. He will talk to the master plan consultant.
His report will be filed with the township minutes.

MASTER PLAN COMMITTEE
Motion by Ash, supported by Quakenbush, to pay the Master Plan Committee the regular Planning Commission per diem rate for attending meetings of June 27, July 31, Aug. 14, Aug. 22, and Nov. 13.
Roll call vote--Yes: Gill, Quakenbush, Ash, Smith; No: none.
Motion unanimously carried.

PAY THE BILLS
Motion by Quakenbush, supported by Gill, to purchase a new printer for the clerk for $209.00.
Roll call vote--Yes:  Ash, Quakenbush, Smith, Gill; No: none.
Motion unanimously carried.

Motion by Gill, supported by Ash, to pay the bills.
Roll call vote--Yes: Smith, Ash, Gill, Quakenbush; No: none.
Motion unanimously approved.

SMITH
Supervisor Smith stated that at the local MTA meeting a police officer gave a presentation on meth labs. He would like to have that officer give the presentation at the township hall for township residents so they are aware of what to look for. Smith will contact the officer to arrange the presentation.

ADJOURNMENT
Motion Smith, supported by Gill, to adjourn.
Motion carried.
Meeting adjourned 7:25 pm.


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD


July 1, 2013


Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Gail Huber, Michelle Quakenbush

PREVIOUS MINUTES
Motion by Quakenbush, supported by Huber, to approve minutes of June 3, 2013.
Motion carried.

TREASURER’S REPORT
Motion by Ash, supported by Huber, to approve the Treasurer’s report of July 1, 2013, balance of $1,574,721.70 and overall balance of $2,303,509.09.
Roll call vote--Yes: Smith, Ash, Gill, Huber, Quakenbush; No: None.

PUBLIC COMMENT
Jim Frendt, CPA from Abraham and Gaffney, gave a report on the 2013 audit. The township is in good financial standing.
Christine Alwood gave an update on the Isabella County Planning Commission.                  

UNFINISHED BUSINESS
      
TIRE COLLECTION
Two semi-trailers were filled with tires that residents brought to be recycled.
Only one community service person showed up to help.
     
NEW BUSINESS

Zoning Administrator Tim Bebee was absent.

BROOMFIELD ROAD 2% FUNDING
The tribe gave the township $82,493.00 for Broomfield Rd.  There was an estimate for grind and pave at over $200,000.00.  The Supervisor stated that it would cost $34,507.00 more than what the tribe gave to the township to do only one-half mile of Broomfield Rd from Shepherd Rd. to Genuine Rd.
Motion by Quakenbush, supported by Huber, to pay $34,507.00 to grind and pave one-half mile of Broomfield Rd. from Shepherd Rd. to Genuine Rd.
Roll call vote—Yes: Smith, Gill, Ash, Quakenbush, Huber.
Motion unanimously approved.

PAY THE BILLS
Motion by Huber, supported by Gill, to pay the bills.
Roll call vote--Yes: Huber, Smith, Ash, Gill, Quakenbush.
Motion unanimously approved.

ADJOURNMENT
Motion Smith, supported by Gill, to adjourn. Motion carried.
Meeting adjourned 7:35 pm.


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD


June 3, 2013


Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Gail Huber, Michelle Quakenbush

PREVIOUS MINUTES
Motion by Quakenbush, supported by Huber, to approve minutes of May 6, 2013.
Motion carried.

TREASURER’S REPORT
Motion by Ash, supported by Huber, to approve the Treasurer’s report of June 3, 2013, balance of $1,507,001.28 and overall balance of $2,248,248.94.
Roll call vote--Yes: Smith, Ash, Gill, Huber, Quakenbush; No: None

PUBLIC COMMENT
Public comment was held.                   

UNFINISHED BUSINESS
      
WIND TURBINE ORDINANCE
Attorney Bloem stated that the Planning Commission has held a public hearing on the wind turbine ordinance and since Crescent Consulting will be working on the ordinance in the Master Plan, it may as well be removed from the agenda and approved when the Master Plan is completed.

TIRE COLLECTION
Quakenbush has been in touch with the county regarding community service help for the tire collection on June 15th from 8am to 2 pm.
     
NEW BUSINESS

Zoning Administrator Tim Bebee was absent.

NEW COMPUTERS FOR CLERK AND TREASURER
Motion by Quakenbush, supported by Huber, to purchase two laptop computers with docking stations, Microsoft Office 2010, and three-year warranty for the clerk and treasurer from Net Tekz at a cost of $2653.73. Robert from Net Tekz will install both at no charge.

BROOMFIELD ROAD 2% FUNDING
The tribe gave the township $82,493.00 for Broomfield Rd.  There was an estimate for grind and pave at over $200,000.00.  The Supervisor has asked for an estimate for one half mile of the worst portion of Broomfield Rd., which is Shepherd Rd. to Genuine Rd.  He will bring the information to the next meeting.

PAY THE BILLS
Motion by Quakenbush, supported by Gill, to pay the bills.
Roll call vote--yes: Huber, Smith, Ash, Gill, Quakenbush.
Motion unanimously carried.

MOSQUITO CONTROL
Supervisor Smith gave an update on mosquito control.

ADJOURNMENT
Motion Smith, supported by Gill, to adjourn. Motion carried.
Meeting adjourned 7:30 pm.


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD


May 6, 2013


Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Gail Huber, Michelle Quakenbush
   
PREVIOUS MINUTES
Motion by Quakenbush, supported by Huber, to approve minutes of April 1, 2013.
Motion carried.

TREASURER'S REPORT
Motion by Huber, supported by Ash, to approve the Treasurer’s report of May 6, 2013, balance of $1,497,297.01 and overall balance of $2,239,613.68.
Roll call vote--Yes: Smith, Ash, Gill, Huber, Quakenbush; No: None

PUBLIC COMMENT
Public comment was held.
                    

UNFINISHED BUSINESS
      
WIND TURBINE ORDINANCE
Attorney Bloem was absent and he has the final wind turbine ordinance.

Zoning Administrator Bebee stated that Crescent Consulting will be going through the ordinances. A new ordinance manual will be adopted with all ordinances adopted at one time when it is completed.

TIRE COLLECTION
The tire collection was a success. The help from community service only stayed until 11:00-11:30. Treasurer Gill and Trustee Quakenbush loaded tires themselves the rest of the day.The semi-trailer was full so tires were stacked for another pick up.
Motion by Gill, supported by Ash, to bring in two semi trailers and hold another tire collection day on Saturday, June 15th from 8 am to 2 pm.
Roll call vote--Yes: Huber, Smith, Gill, Ash, Quakenbush.
Motion unanimously carried.
Quakenbush will check with the jail to see about getting some inmates to help.

MASTER PLAN
Crescent Consulting is working on the master plan. Everything should be done by the end of this calendar year.

FIRE HALL PAINTING BIDS
Treasurer Gill obtained several bids for painting the fire hall. Brugger Painting $2622.00, Central MI Painting $3549.00, Bud Percha Painting $3823.00, Felan and Sons $4010.00. Bids included power washing, two coats paint for doors and trim.
Motion by Huber, supported by Quakenbush, to pay Brugger Painting to paint the fire hall at a cost not to exceed $3000.00 and to include painting the guardrails.
Roll call vote--Yes: Smith, Gill, Ash, Quakenbush, Huber.
Motion unanimously carried.

     
NEW BUSINESS

Zoning Administrator Tim Bebee stated there were more requests for permits than usual. He stated he had an inquiry regarding the fence ordinance. As of now it doesn’t state what materials can be used.
He has had several families requesting to put a mobile home on their parents’ property to be able to take care of the parents. The parents’ homes are too small and they do not have enough property to split. He will ask Cindy from Crescent Consulting to look into temporay permits.
He has had complaints regarding auto sales on M-20. He will pursue with letters.

COMMUNITY ORIENTED POLICY-SHERIFF DEPUTY
Sheriff Mioduszewski sent information from the Dept. of Justice that they were offering a grant that would pay for 75% of a deputy’s wages for three years and the township would pay 25% for a deputy to be assigned to the township with other costs. Clerk Ash contacted the sheriff to see what other costs would be. The county would provide the car and the township would pay for incidental costs, oil changes, gas, etc., which would bring the township’s share to over $40,000.00. The board decided not to participate in the program.

MTA SPRING CONFERENCE
Motion by Ash, supported by Gill, to pay registration, per diem and mileage to attend the MTA Spring Conference being held at the Comfort Inn in Mt. Pleasant.
Roll call vote--Yes: Smith, Gill, Ash, Quakenbush, Huber.
Motion unanimously carried.

ROAD FUNDING RESOLUTION
Union Township and the Road Commission drafted a letter to send to legislators for increasing the funding of Michigan’s roads.
Motion by Gill, supported by Ash, to adopt a resolution of support for increased funding of Michigan’s roads and infrastructure, particularly those local roads and bridges under the jurisdiction of the Isabella County Road Commission.
Roll call vote--Yes: Gill, Ash, Quakenbush, Huber; No: Smith.
Motion carried.

PAY THE BILLS
Motion by Gill, supported by Quakenbush, to pay the bills. 
Roll call vote--Yes: Huber, Smith, Ash, Gill, Quakenbush.  
Motion unanimously carried.


ADJOURNMENT
Motion Smith, supported by Gill, to adjourn. Motion carried.
Meeting adjourned 8:00 pm.


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD


April 1, 2013


Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Gail Huber, Michelle Quakenbush
   
PREVIOUS MINUTES
Motion by Quakenbush, supported by Huber, to approve minutes of March 4, 2013.
Motion carried.

TREASURER'S REPORT
Motion by Gill, supported by Quakenbush, to approve budget meeting minutes of
March 4, 2013.  
Motion carried.

Motion by Huber, supported by Ash, to approve the Treasurer’s report of April 1, 2013, balance of
$1,519,286.85 and overall balance of $2,258,160.65.
Roll call vote--Yes: Smith, Ash, Gill, Huber, Quakenbush; No: None
Motion unanimously carried.

PNC bank mistakenly removed Clerk Ash from the account and needs the minutes approving her to be
put back on. Motion by Huber, supported by Quakenbush, to add Clerk Fran Ash back on the PNC bank
account.  
Roll call vote--Yes: Huber, Smith, Gill, Ash, Quakenbush.  
Motion unanimously carried.

PUBLIC COMMENT
County Commissioner, Jim Horton, gave an update on the County Commission.
                    

UNFINISHED BUSINESS
      
FIRE DEPARTMENT  
The fire department will be removed from the agenda.
      
WIND TURBINE ORDINANCE
Quakenbush stated the wind turbine ordinance has gone to the county but the county has not given any
feedback.  Attorney Bloem will check on where in the process it is and bring back the information for the
next meeting.
      
LITTERING ORDINANCE
Motion by Huber, supported by Ash, to adopt Littering Ordinance 2013-01 and the fines to be set at:
$50.00 first offense, $100.00 second offense, $150.00 third offense, $200.00 fourth offense and $250.00
fifth offense.  
Roll call vote--Yes: Smith, Gill, Ash, Quakenbush, Huber.  
Motion unanimously carried.
 
Fee structures can be reviewed in the future. Clerk Ash will publish a summary in the Morning Sun and
file a copy with the county clerk.
      
TIRE COLLECTION
Supervisor Smith stated the cost of the truck is $1000.00 and will be delivered on Friday, May 3rd.  
Residents may bring old tires Saturday, May 4 from 8am to 4pm. Clerk Ash will put a notice in the
Community Events section of the Morning Sun and contact radio station 104.3 to advertise. There will
also be a notice on the township website and on the sign in front of the office.  Quakenbush, Gill and
Ash will be there to oversee.  Attorney Bloem suggested having some men who need community
service hours there to help. Quakenbush will contact someone from the court to check on it.
      
MASTER PLAN
The supervisor has contacted Crescent Consulting to begin the Master Plan.

     
NEW BUSINESS

Zoning Administrator Tim Bebee was absent.  
Supervisor Smith stated that someone from the Planning Commission needs to provide the township
board with letters and information.

BUDGET AMENDMENTS
Motion by Quakenbush, supported by Gill, to amend the 2012-2013 budget as follows:


Assessor postage $940.00,
Clerk postage $13.00,
Per diem Board of Review $750.00,
Verizon North $160.00,
Cemetery supplies $263.00,
Cemetery maintenance $1688.71,
Per diem Planning Commission $610.00.


Roll call vote--Yes: Gill, Ash, Huber, Smith, Quakenbush.
Motion unanimously carried.

FIRE HALL PAINTING BIDS
Huber obtained a bid from Dave Donley Paint & Drywall for $4500.00 which includes power wash, prime
and paint two coats on the entire building, including trim and doors. 

Gill obtained a bid from Brugger Painting for $2750.00 which includes power wash, paint two coats on
building including trim.  She will contact Brugger to see if bid included prime and doors and bring back
information for the next meeting.

DELL SERVICE AGREEMENT
Motion by Quakenbush, supported by Huber, to renew three years of Dell Sonic Wall Security at a cost
of $885.00.
Roll call vote--Yes: Ash, Quakenbush, Huber, Smith, Gill.
Motion unanimously approved.

Motion by Ash, supported by Gill, to amend the 2013-2014 budget line item township hall contracted
services by $885.00 due to the renewal of the Dell Sonic Wall Security.
Roll call vote--Yes: Quakenbush, Huber, Smith, Gill, Ash.
Motion unanimously carried.

PAY THE BILLS
Motion by Gill, supported by Huber, to pay the bills.  
Roll call vote--Yes: Huber, Smith, Ash, Gill, Quakenbush.  
Motion unanimously carried.

ROAD PROJECTS
Supervisor Smith gave the board cost estimates for several road projects.
Motion by Smith, supported by Quakenbush, to approve the following road improvements for 2013: 


chip and fog seal Wise Rd. from Broomfield to Remus $30,468.63,
chip and fog seal Chippewa Rd. from Remus to Pickard $30,841.81,
chip and fog seal Broadway Rd. from Shepherd to Loomis $31,014.38, and
crack seal Wise Rd. from Millbrook to Broomfield $10,854.98.  

Roll call vote--Yes: Gill, Ash, Quakenbush, Huber, Smith.  
Motion unanimously carried.

Supervisor Smith has put in a tribal 2% request for Broomfield Rd and Summerton Rd for gravel, grind
and pave.

ADJOURNMENT
Motion Gill supported by Huber to adjourn. Motion carried.
Meeting adjourned 7:50 pm.


Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

March 4, 2013

 

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Gail Huber

Absent: Michelle Quakenbush

PREVIOUS MINUTES
Motion by Huber, supported by Gill, to approve minutes of Feb. 4, 2013.
Motion carried.

TREASURER'S REPORT
Motion by Ash, supported by Huber, to approve the Treasurer’s report of March 4, 2013 balance of $1,598,698.31 and overall balance of $2,183,162.93.
Roll call vote--Yes: Smith, Ash, Gill, Huber; No: None.
Motion unanimously carried.

PUBLIC COMMENT
Public comment was held. No comments.

                                                           

UNFINISHED BUSINESS

FIRE DEPARTMENT
Fire chief, Don Brown, gave an update on the MOU. As of March 4, 2013 the Fire Department and the Tribal Fire Dept. will respond together. Dispatchers have been trained. Broomfield Rd. north to Shepherd Rd, Shepherd Rd. to Remus Rd. across to County Line Rd. will have response from the Tribal and Tri-Twp Fire Departments. Anything south of Remus Rd. to Broomfield Rd. Stations 1 and 2 will respond. Medical runs from 6 pm to 6 am will no longer have response from Station 1 and Station 2. It will be Station 2 and Tribal. It’s a pretty complicated dispatch process, so there will be some errors. Chief Brown will notify the ISO, and residents living within 2-3 miles of the tribal fire dept. should see a change in their ISO rating.

WIND TURBINE ORDINANCE
Zoning Enforcer Bebee was absent and he has the final ordinance.

LITTERING ORDINANCE
Attorney Bloem gave ZA Tim Bebee a copy of the ordinance and it was given to the Planning Commission at their last meeting. Bloem gave the Board copies of the ordinance. The Board needs to see what the Planning Commission thinks about it before passing.

TIRE COLLECTION
The date for tire collection was set for Saturday, May 4, 2013 from 8 am to 4 pm. Smith will bring information to the next meeting.

 

NEW BUSINESS

Zoning Administrator Tim Bebee was absent.

CLERK FINANCIAL STATEMENT TRAINING
Clerk Ash has been invited to attend a workshop being held by auditors Abraham & Gaffney in Lansing on review and preparation of journal entries to adjust books from cash to modified accrual basis of accounting.
Motion by Huber, supported by Gill, to approve per diem and mileage for the clerk to attend auditor’s workshop in Lansing on March 12.
Roll call vote--Yes: Smith, Gill, Ash, Huber.
Motion unanimously carried.

BUDGET AMENDMENTS
Motion by Ash, supported by Gill, to approve the following 2012-2013 budget amendments:

Supervisor per diem $500.00,
Supervisor mileage $35.00,
Supervisor education and training $200.00,
Election office supplies $73.00,
Election contracted services $182.00,
Election mileage $16.00,
Election misc. $19.00,
Assessor postage $54.00,
Assessor computer & software $4000.00,
Clerk per diem $450.00,
Clerk software support fees $103.00,
Treasurer office expense $118.00,
Treasurer education & training $75.00,
Treasurer misc. $18.00,
Treasurer software & support fees $27.00,
Township hall operating supplies $150.00,
Township office contracted services $5000.00,
Verizon North $2700.00,
Township office misc. $212.00,
Cemetery supplies $500.00,
County contracted services $1100.00,
Fire protection $2800.00,
Road expense $412,000.00,
Planning Commission publications $69.00,
ZBA per diem $900.00,
ZBA mileage $56.00,
ZBA education and training $615.00,
Pension plan $4500.00.

Roll call vote--Yes: Gill, Ash, Huber, Smith.
Motion unanimously carried.

MASTER PLAN
The Master Plan needs to be updated.

Supervisor Smith presented the Board with a proposal from Crescent Consulting to rewrite the Chippewa Township Master Plan. Crescent Consulting specializes in local government planning services throughout Mich. Crescent will have the Master Plan completed in six months.

Motion by Ash, supported by Huber, to pay Crescent Consulting $22,140.00 for planning and zoning services for the Master Plan contingent on attorney review to see if it needs to be put out for bid.
Roll call vote--Yes: Ash, Huber, Smith, Gill.
Motion unanimously carried.

PAY THE BILLS
Motion by Gill, supported by Huber, to pay the bills.
Roll call vote--Yes: Huber, Smith, Ash, Gill.
Motion unanimously carried.

ADJOURNMENT
Motion Ash, supported by Gill, to adjourn. Motion carried.
Meeting adjourned 7:30 pm.

 

Fran Ash
Chippewa Township Clerk

BUDGET MEETING OF THE CHIPPEWA TOWNSHIP BOARD 2013-2014

March 4, 2013

 

Supervisor Smith called the meeting to order at 7:35 pm.

Present: Robert Smith, Fran Ash, Jan Gill, Gail Huber

 

The board discussed road projects, painting the fire hall and the 2013-2014 budget.

Motion by Ash supported by Huber to add budget item 101-805-702.2 per diem blight officer and budget line item 101-805-860.2 blight officer mileage.
Motion carried.

Motion by Ash supported by Huber to adopt the 2013-2014 budget resolution. (View the budget.)
Roll call vote yes: Huber, Smith, Ash, Gill. Motion unanimously carried.

ADJOURNMENT
Motion by Ash supported by Gill to adjourn. Motion carried.
Meeting adjourned 8:10 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

 

February 4, 2013
 

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Michelle Quakenbush

Absent: Gail Huber

PREVIOUS MINUTES
Motion by Quakenbush supported by Gill to approve minutes of Jan. 7, 2013.
Motion carried.

TREASURER’S REPORT
Motion by Ash supported by Quakenbush to approve the Treasurer’s report of Feb. 4, 2013, balance of $1,603,460.48 and overall balance of $2,187,525.73.
Roll call vote-- Yes: Quakenbush, Smith, Ash, Gill; No: None.
Motion unanimously carried.

Motion by Ash supported by Gill to remove prior clerk Barbara Kowallic and prior treasurer Cheryl Bradley from the Fifth Third bank account.
Motion carried.

PUBLIC COMMENT
Public comment was held. No comment.

UNFINISHED BUSINESS

FIRE DEPARTMENT
The MOU is not completed and the maps are still being worked on.

WIND TURBINE ORDINANCE
Zoning Enforcer Bebee was absent, and he has the final ordinance.

LITTERING ORDINANCE
Attorney Bloem was absent. He has been working on the verbiage for the littering ordinance and should have it completed for the March meeting.

TIRE COLLECTION
Supervisor Smith will have information on the cost for the next meeting.

NEW BUSINESS

ASSESSOR LARRY BELTINCK
Assessor Beltinck will be out of town during the Board of Review. Mary Kay Maas, assessor for Coe Township, will assist with the Board of Review. Beltinck will hold the organizational meeting and will review all applications when he returns. Maas will alternate Board of Review days with Coe Township’s Board of Review. A board resolution is needed for the change in dates.
Motion by Ash supported by Gill to change the dates of the Board of Review to Tuesday, March 12, 2013 from 1:00-4:00 pm and 6:00-9:00 pm and Thursday, March 14, 2013 from 9:00 am – 12 noon and 1:00 - 4:00 pm.
Roll call vote-- Yes: Quakenbush, Smith, Gill, Ash; No: None.
Motion unanimously carried.

Beltinck also requested the Board to adopt a policy for inspection and copying of public records in lieu of customary business hours.
Motion by Ash supported by Gill to adopt the Chippewa Township policy and procedure for the public inspection and copying of public records in lieu of customary business hours.
Motion carried.

Beltinck also requested the Board to adopt a resolution for exemption guidelines and asset test. Motion by Quakenbush supported by Ash to adopt township board resolution for poverty exemption income guidelines and asset test.
Motion carried.

The assessor’s computer is getting old and is very slow and his printer, purchased in 1998, needs to be replaced.
Motion by Ash supported by Quakenbush to purchase Dell computer and new printer for the assessor at a cost not to exceed $5000.00.
Roll call vote-- Yes: Ash, Gill, Quakenbush, Smith; No: None.
Motion unanimously carried.

BUDGET LINE ITEM FOR CODE RED
Motion by Quakenbush supported by Gill to create budget line item 101-325-825 for Code Red.
Roll call vote-- Yes: Smith, Gill, Ash, Quakenbush; No: None.
Motion unanimously carried.

MOSQUITO CONTROL
Last summer’s mosquito control worked very well and the board received many good comments from residents.
Motion by Ash supported by Gill to pay APM $79,526.25 for mosquito spraying for the 2013 season.
Roll call vote-- Yes: Gill, Smith, Quakenbush, Ash; No: None.
Motion unanimously carried.

BRINE PARTICIPATION CONTRACT
Motion by Ash supported by Quakenbush to pay brine participation contract for three applications of Michigan Chloride at 2000 gal. per mile at a cost of $18,815.29.
Roll call vote-- Yes: Ash, Quakenbush, Smith, Gill; No: None.
Motion unanimously carried.

SNOW PLOWING CONTRACT
Motion by Ash supported by Quakenbush to approve to renew Kevin’s Auto Repair snowplowing contract for fiscal year 2013-2014.
Roll call vote-- Yes: Gill, Quakenbush, Smith, Ash; No: None.
Motion unanimously carried.

CEMETERY MAINTENANCE CONTRACT
Motion by Quakenbush supported by Gill to renew Grim Enterprises cemetery mowing/maintenance contract for fiscal year 2013-2014.
Roll call vote-- Yes: Ash, Smith, Gill, Quakenbush; No: None.
Motion unanimously carried.

AUDITOR CONTRACT
Motion by Quakenbush supported by Gill to renew Abraham and Gaffney’s three-year contract for auditing services for 2013 not to exceed $4400.00, 2014 not to exceed $4500.00, and 2015 not to exceed $4600.00.
Roll call vote-- Yes: Ash, Quakenbush, Smith, Gill; No: None.
Motion unanimously carried.

BUDGET MEETING
Motion by Ash supported by Gill to hold the budget meeting directly after the regular March 4, 2013 board meeting.
Motion carried.

BOARD SALARY
Supervisor Smith stated that the salaries of the supervisor, clerk and treasurer are lower than other townships of comparable population. According to the Michigan Township Association Compensation Survey of 2009, salaries of townships with similar populations range from $14,424.00 to $44,782.00. There have been no salary increases since 2005.
Motion by Quakenbush supported by Smith to increase the salary of the supervisor, clerk, and treasurer to $15,000.00 per year beginning with fiscal year 2013-2014.
Roll call vote-- Yes: Quakenbush, Smith, Gill, Ash; No: None.
Motion unanimously carried.

PAY THE BILLS
Motion by Gill supported by Ash to pay the bills.
Roll call vote-- Yes: Smith, Ash, Quakenbush, Gill; No: None.
Motion unanimously carried.

QUAKENBUSH
Trustee Quakenbush stated she would like to purchase a plaque to be placed in the hall in memory of George Grim for his 24 years of service as township supervisor. The cost is approx. $50-$60 and will be paid for by anyone who would like to contribute. She will talk to the Planning Commission and the ZBA to see if anyone would like to chip in.

ADJOURNMENT
Motion by Ash supported by Smith to adjourn. Motion carried. 
Meeting adjourned 8:13 pm.                                               

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

January 7, 2013


Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Michelle Quakenbush, Gail Huber


PREVIOUS MINUTES
Motion by Gill supported by Huber to approve minutes of Dec. 3, 2012. Motion carried.

TREASURER'S REPORT
Motion by Ash supported by Quakenbush to approve the Treasurer’s report of Jan, 7, 2013 balance of $1,553,895.01 and overall balance of $2,138,306.90.
Roll call vote yes: Quakenbush, Smith, Ash, Gill, Huber;  No: None
Motion unanimously carried.

PUBLIC COMMENT
Public comment was held.
                    
UNFINISHED BUSINESS
      
FIRE DEPARTMENT  
Fire Chief Don Brown has talked to Central Dispatch.  The layered maps should be completed in a couple of weeks.
      
WIND TURBINE ORDINANCE
Zoning Enforcer Bebee stated he hasn’t heard back from the County. The wind ordinance will be ready for the next meeting.
      
BLIGHT OFFICER
Motion by Smith supported by Quakenbush to hire Jason Ellis for the blight officer position at a rate of $15.00 an hour to work on a complaint basis.
Roll call vote yes: Gill, Ash, Quakenbush, Huber, Smith.
Motion unanimously carried.
      
ZBA (ZONING BOARD OF APPEALS) APPOINTMENT
The ZBA will have a meeting to name a chairperson to replace Gail Huber as chair.
      
NEW BUSINESS

Zoning Administrator Bebee’s report will be filed with the township minutes.

2013 MILEAGE RATE
The new federal mileage rate is 56.5 cents per mile.  Motion by Ash supported by Quakenbush to keep the current mileage rate at 50 cents per mile.
Roll call vote yes: Smith, Gill, Ash, Quakenbush, Huber.  Motion unanimously carried.

LITTERING
Supervisor Smith stated there is a problem with littering in the township.
Motion by Smith supported by Gill to have the township attorney draft a littering ordinance.
Roll call vote yes:  Ash, Quakenbush, Huber, Gill, Smith.
Motion unanimously carried. 
He will have a preliminary draft for the Planning Commission to look at for their next meeting.

TIRE COLLECTION
Supervisor Smith will bring back information regarding bringing in a truck for tire collection.

WEBSITE
The treasurer and deputy treasurer will meet with Net Tekz to put items on website.

PAY THE BILLS
Motion by Gill supported by Huber to pay the bills.
Roll call vote yes: Smith, Ash, Quakenbush, Gill, Huber.
Motion unanimously carried.

ADJOURNMENT
Motion Gill supported by Ash to adjourn.  Meeting adjourned 7:35 p.m.                                                  


Fran Ash
Chippewa Township Clerk