March 2013 Minutes

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

March 4, 2013

 

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Jan Gill, Gail Huber

Absent: Michelle Quakenbush

PREVIOUS MINUTES
Motion by Huber, supported by Gill, to approve minutes of Feb. 4, 2013.
Motion carried.

TREASURER'S REPORT
Motion by Ash, supported by Huber, to approve the Treasurer’s report of March 4, 2013 balance of $1,598,698.31 and overall balance of $2,183,162.93.
Roll call vote--Yes: Smith, Ash, Gill, Huber; No: None.
Motion unanimously carried.

PUBLIC COMMENT
Public comment was held. No comments.

                                                           

UNFINISHED BUSINESS

FIRE DEPARTMENT
Fire chief, Don Brown, gave an update on the MOU. As of March 4, 2013 the Fire Department and the Tribal Fire Dept. will respond together. Dispatchers have been trained. Broomfield Rd. north to Shepherd Rd, Shepherd Rd. to Remus Rd. across to County Line Rd. will have response from the Tribal and Tri-Twp Fire Departments. Anything south of Remus Rd. to Broomfield Rd. Stations 1 and 2 will respond. Medical runs from 6 pm to 6 am will no longer have response from Station 1 and Station 2. It will be Station 2 and Tribal. It’s a pretty complicated dispatch process, so there will be some errors. Chief Brown will notify the ISO, and residents living within 2-3 miles of the tribal fire dept. should see a change in their ISO rating.

WIND TURBINE ORDINANCE
Zoning Enforcer Bebee was absent and he has the final ordinance.

LITTERING ORDINANCE
Attorney Bloem gave ZA Tim Bebee a copy of the ordinance and it was given to the Planning Commission at their last meeting. Bloem gave the Board copies of the ordinance. The Board needs to see what the Planning Commission thinks about it before passing.

TIRE COLLECTION
The date for tire collection was set for Saturday, May 4, 2013 from 8 am to 4 pm. Smith will bring information to the next meeting.

 

NEW BUSINESS

Zoning Administrator Tim Bebee was absent.

CLERK FINANCIAL STATEMENT TRAINING
Clerk Ash has been invited to attend a workshop being held by auditors Abraham & Gaffney in Lansing on review and preparation of journal entries to adjust books from cash to modified accrual basis of accounting.
Motion by Huber, supported by Gill, to approve per diem and mileage for the clerk to attend auditor’s workshop in Lansing on March 12.
Roll call vote--Yes: Smith, Gill, Ash, Huber.
Motion unanimously carried.

BUDGET AMENDMENTS
Motion by Ash, supported by Gill, to approve the following 2012-2013 budget amendments:

Supervisor per diem $500.00,
Supervisor mileage $35.00,
Supervisor education and training $200.00,
Election office supplies $73.00,
Election contracted services $182.00,
Election mileage $16.00,
Election misc. $19.00,
Assessor postage $54.00,
Assessor computer & software $4000.00,
Clerk per diem $450.00,
Clerk software support fees $103.00,
Treasurer office expense $118.00,
Treasurer education & training $75.00,
Treasurer misc. $18.00,
Treasurer software & support fees $27.00,
Township hall operating supplies $150.00,
Township office contracted services $5000.00,
Verizon North $2700.00,
Township office misc. $212.00,
Cemetery supplies $500.00,
County contracted services $1100.00,
Fire protection $2800.00,
Road expense $412,000.00,
Planning Commission publications $69.00,
ZBA per diem $900.00,
ZBA mileage $56.00,
ZBA education and training $615.00,
Pension plan $4500.00.

Roll call vote--Yes: Gill, Ash, Huber, Smith.
Motion unanimously carried.

MASTER PLAN
The Master Plan needs to be updated.

Supervisor Smith presented the Board with a proposal from Crescent Consulting to rewrite the Chippewa Township Master Plan. Crescent Consulting specializes in local government planning services throughout Mich. Crescent will have the Master Plan completed in six months.

Motion by Ash, supported by Huber, to pay Crescent Consulting $22,140.00 for planning and zoning services for the Master Plan contingent on attorney review to see if it needs to be put out for bid.
Roll call vote--Yes: Ash, Huber, Smith, Gill.
Motion unanimously carried.

PAY THE BILLS
Motion by Gill, supported by Huber, to pay the bills.
Roll call vote--Yes: Huber, Smith, Ash, Gill.
Motion unanimously carried.

ADJOURNMENT
Motion Ash, supported by Gill, to adjourn. Motion carried.
Meeting adjourned 7:30 pm.

 

Fran Ash
Chippewa Township Clerk