Meeting Minutes 2018

Meeting Minutes 2018 (13)

Township Board

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

December 3, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Michelle Quakenbush, Gail Huber, Fran Ash, Jan Gill.

PREVIOUS MINUTES

Motion by Gill, supported by Huber, to approve minutes of November 5, 2018 with the correction: The addendum is for the fiscal years of 2018-19 to 20192029-30.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Huber, to approve the treasurer’s report of Dec 3, 2018 balance of $1,616,505.28 and overall balance of $2,176,102.27.
Roll call vote—Yes: Smith, Huber, Ash, Quakenbush, Gill; No: None.
Motion unanimously carried.

PUBLIC COMMENT (AUDIENCE PARTICIPATION)

No comments.

UNFINISHED BUSINESS

NUISANCE PARTY ORDINANCE
The nuisance party ordinance is still being reviewed by the Planning Commission.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee was absent.

2019 MEETING SCHEDULE
Motion by Quakenbush, supported by Huber, to approve the 2019 meeting schedule.
Motion carried.

COMMISSION TERMS
Motion by Ash, supported by Quakenbush, to re-appoint Rod Reid and Robert Wetherbee to three-year terms on the Planning Commission.
Roll call vote—Yes: Ash. Quakenbush, Huber, Smith, Gill; No: None.
Motion unanimously carried.

Motion by Ash, supported by Huber, to re-appoint Brian Smith to a two-year term and Gayla Burch, alternate, to a one-year term on the ZBA.
Roll call vote—Yes: Ash, Smith, Quakenbush, Gill, Huber; No: None.
Motion unanimously carried.

Motion by Quakenbush, supported by Huber, to re-appoint Robert Ervin and Linda Reid to two-year terms on the Board of Review.
Roll call vote—Yes: Gill, Ash, Smith, Huber, Quakenbush; No: None.
Motion unanimously carried.

Motion by Ash, supported by Huber, to retain Monica Richer on the Planning Commission as a non-resident for the remainder of her term which expires on 01/01/21.
Roll call vote—Yes: Gill, Smith, Quakenbush, Huber, Ash; No: None.
Motion unanimously carried.

PAY THE BILLS

Motion by Quakenbush, supported by Gill, to pay the bills.
Roll call vote—Yes: Huber, Ash, Smith, Quakenbush, Gill; No: None.
Motion unanimously carried.

OTHER

FIRE DEPARTMENT BUDGET

Motion by Ash, supported by Quakenbush, to pay $65,675.25 for Chippewa Township’s share of the Shepherd Tri-Township Fire department budget.
Roll call vote—Yes: Smith, Quakenbush, Gill, Huber, Ash; No: None.
Motion unanimously carried.

Treasurer Gill stated she checked on the cost of the flashing red solar signals which are installed on the top of stop signs. They cost around $3000.00. The intersections of River Rd and Shepherd Rd, River Rd and Loomis Rd. and River Rd and Chippewa Rd are very busy intersections and would benefit from the red flashing solar signals. The road commission has not returned her call. Supervisor Smith will contact them regarding costs.

ADJOURNMENT

Motion by Gill, supported by Huber, to adjourn.
Meeting adjourned at 7:21 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

November 5, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Michelle Quakenbush, Gail Huber, Fran Ash.

Absent:  Jan Gill.

PREVIOUS MINUTES

Motion by Huber, supported by Quakenbush, to approve minutes of October 1, 2018 with the correction of ZBA meeting date changed from January 8, 2018 to read as January 8, 2019.

Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Huber, to approve the treasurer’s report of Nov 5, 2018 balance of $1,593,117.45 and overall balance of $1,998,614.55.
Roll call vote—Yes: Smith, Huber Ash, Quakenbush; No: None.
Motion unanimously carried.

PUBLIC COMMENT

Public comment was held.
Fire chief, Don Brown gave a report on the fire department.

UNFINISHED BUSINESS

NUISANCE PARTY ORDINANCE
The nuisance party ordinance has been given to the Planning Commission for review.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee was absent.

PAY THE BILLS

Motion by Huber, supported by Quakenbush, to pay the bills.
Roll call vote—Yes: Huber, Ash, Smith, Quakenbush; No: None.
Motion unanimously carried.

OTHER

Motion by Ash, supported by Quakenbush, to pay Chippewa Township’s share of the Shepherd Tri-Twp Fire department labor costs in the amount of $35,312.66.
Roll call vote—Yes: Smith, Ash, Huber, Quakenbush; No: None.
Motion unanimously carried.

Motion by Smith, supported by Quakenbush, to approve addendum to the Shepherd Tri-Twp Fire Dept agreement of 2015. The four entities of the fire department, Chippewa Township, Village of Shepherd, Coe Township and Lincoln Township, will place $25,000.00 per year for a total of $100,000.00 into a fund for equipment replacement. The addendum is for the fiscal years of 2018-19 to 20192029-30.
Roll call vote—Yes: Smith, Huber, Quakenbush, Ash; No: None.
Motion unanimously carried.

Clerk Ash stated that the door jambs and doors in the cemetery building have rotted. She has ordered three replacement doors that have a lifetime guarantee.
Motion by Ash, supported by Quakenbush, to purchase three doors at a cost of $1006.74.
Roll call vote—Yes: Huber, Smith, Ash, Quakenbush; No: None.
Motion unanimously carried.

ADJOURNMENT

Motion by Huber, supported by Quakenbush, to adjourn.
Meeting adjourned at 7:17 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

October 1, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Michelle Quakenbush, Jan Gill, Fran Ash.
Absent:  Gail Huber.

PREVIOUS MINUTES

Motion by Quakenbush, supported by Gill, to approve minutes of Sept 4, 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of Oct. 1, 2018 balance of $1,733,076.87 and overall balance of $2,138,283,78.
Roll call vote—Yes:  Smith, Gill, Ash, Quakenbush; No: None.
Motion unanimously carried.

PUBLIC COMMENT

Public comment was held.
Bill Tucker from Stevens, Kirinovic and Tucker gave the board the audit report.

UNFINISHED BUSINESS

NUISANCE PARTY ORDINANCE
Attorney Bloem was absent.  Supervisor Smith stated that Attorney Bloem is still working on it.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee gave his report.

ELECTION WORKERS
Motion by Ash, supported by Gill, to pay two chairpersons $15.00 per hour and eleven inspectors $10.00 per hour to work the November 6th general election.
Roll call vote—Yes: Smith, Gill, Ash, Quakenbush; No: None.
Motion unanimously carried.
 
ZBA CHAIR BRIAN SMITH
Smith stated the ZBA would like to move the December 11, 2018 meeting to January 8, 2019.
Motion by Gill, supported by Quakenbush, to change the December 2018 ZBA meeting to January 8, 2018 2019 and dates of April 9th, July 9th and October 8th for ZBA meetings in 2019. 
Motion carried.
 
MOSQUITO CONTROL
Motion by Ash, supported by Quakenbush, to approve the 2019 APM Mosquito Control contract for $77,390.00. 
Roll call vote—Yes: Gill, Smith, Ash, Quakenbush; No: None.
Motion unanimously carried.

PAY THE BILLS

Motion by Quakenbush, supported by Gill, to pay the bills.
Roll call vote—Yes: Gill, Ash, Smith, Quakenbush; No: None.
Motion unanimously carried.

OTHER

The Shepherd Fire Dept. Association paid $2408.00 for two flagpoles. One was put at the township’s fire station.
Motion by Ash, supported by Gill, to pay $1204.00 for the flag pole which was installed at the fire station.
Roll call vote—Yes: Smith, Gill, Ash, Quakenbush; No: None.
Motion unanimously carried.

ADJOURNMENT

Motion by Gill, supported by Ash, to adjourn.
Meeting adjourned at 7:53 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

September 4, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Michelle Quakenbush, Jan Gill, Gail Huber.
Absent:  Fran Ash

PREVIOUS MINUTES

Motion by Huber, supported by Quakenbush, to approve minutes of Aug. 6, 2018.
Motion carried.

TREASURER'S REPORT

Motion by Quakenbush, supported by Huber, to approve the treasurer’s report of Sept. 4, 2018 balance of $1,698,760.15 and overall balance of $2,103,867.58.
Roll call vote—Yes:  Smith, Gill, Huber, Quakenbush; No: None.
Motion unanimously carried.

AGENDA CHANGE
 
Motion by Smith, supported by Quakenbush, to move Sport Shooting Range Licensure and Regulation from Unfinished Business to follow the treasurer’s report.
Motion carried.
 
SPORT SHOOTING RANGE LICENSURE & REGULATION ORDINANCE
Supervisor Smith stated that there were conflicts regarding what Black Creek Conservation Club was doing and what people thought they should be doing. The NRA field people did an inspection of the club and gave Black Creek a list of twelve things that needed to be worked on. It was not the intention of the township board to restrict anyone’s rights to use guns on their personal property but to regulate commercial use of a shooting range.
Attorney Bloem stated that Black Creek was sent a letter in August 2017 asking them to comply with the NRA Field Range manual. In October he followed up with another letter. In June 2018 he sent Black Creek’s attorney a copy of the draft of the ordinance and another letter in July that it was going to be discussed at the August meeting.
Bruce Eggers, President of Black Creek Conservation Club, stated the club is working on revising and updating the range to bring it into conformity of the range book and safety is number one. He stated when people complain he would like to be told what the complaints are and that there was a lot of misinformation out there. In the future he would like to be informed of complaints. There is inter-conflict within the club.
Motion by Smith, supported by Gill, to do nothing with the Sport Shooting Range Licensure & Regulation Ordinance and give Black Creek one year to comply with the NRA rules. 
Roll call vote—Yes: Gill, Smith Huber, Quakenbush;. No: None
Motion unanimously carried.

PUBLIC COMMENT

Public comment was held.

UNFINISHED BUSINESS

VALLEY ROAD
Supervisor Smith contacted Summit and they aren’t going to cooperate, so the condition of Valley Rd. will stay as is.
NUISANCE PARTY ORDINANCE
Attorney Bloem gave Smith copies of nuisance party ordinances from Union Township and the City of Mt Pleasant.  He suggested they be given to the Planning Commission for review.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee was absent.

PAY THE BILLS

Motion by Huber, supported by Quakenbush, to pay the bills.
Roll call vote—Yes: Smith, Quakenbush, Huber, Gill; No: None.
Motion unanimously carried.

ADJOURNMENT

Motion by Gill, supported by Huber, to adjourn.
Meeting adjourned at 8:13 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

August 6, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush, Jan Gill, Gail Huber.
Quakenbush arrived 7:15 and Gill left at 7:30 

PREVIOUS MINUTES

Motion by Huber supported by Gill to approve minutes of July 2, 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Huber, to approve the treasurer’s report of Aug. 6, 2018 balance of $1,757,598.21 and overall balance of $2,325,564.97.
Roll call vote—Yes: Smith, Ash, Gill, Huber; No: None.
Motion unanimously carried.

PUBLIC COMMENT

Public comment was held.

UNFINISHED BUSINESS

VALLEY RD

Public meeting was opened for comments.
Dale Dahlenburg, Michael Lyon, Jr., Michael Lyon, Sr., and Jeremiah Gordon stated they are against the Valley Road improvement and gave the board letters stating their disapproval.
David and Christy Sian spoke in favor of the road improvement.

Attorney Bloem will check into doing a frontage assessment instead of the per parcel assessment and suggested closing the public meeting and bring it back in September.
Motion by Huber supported by Quakenbush to close public meeting and bring it back in September.
Roll call vote—Yes: Gill, Smith, Ash, Quakenbush, Huber.
Motion unanimously carried.

SPORT SHOOTING RANGE LICENSURE & REGULATION ORDINANCE
Public meeting was opened for comments.
Bob Nagy stated the ordinance is not needed.
Those that spoke in favor of the ordinance were: Ron Wilbur, Dick Smillie, Rene Hickey-Niegzoda, Marge Seeley, Rebecca McBride, Roy Seeley, Pat Seeley and Carol Smillie.
Attorney Bloem had sent a letter in April to Black Creek’s attorney indicating that they were out of compliance with the NRA practices and was hoping to get a timeline when they would be willing to comply but has not heard back. Supervisor Smith asked Attorney Bloem if he would contact Black Creek’s attorney again to give them one more opportunity to agree to comply.
Motion by Smith supported by Quakenbush to close public hearing.
Motion carried.

BLIGHT CLEAN UP
Supervisor Smith stated the Rosemary Lane property is being cleaned up.

NUISANCE PARTY ORDINANCE
Attorney Bloem will get a copy of Union Township’s ordinance to Smith. Smith stated he would like it to be a civil matter instead of a criminal offense.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee was absent.

ELECTION WORKERS
Motion by Ash supported by Quakenbush to hire thirteen election inspectors for the August 7th primary election. The chairperson to be paid $15.00/hour and the inspectors $10.00/hour.
Roll call vote—Yes: Smith, Quakenbush, Huber, Ash; No: None.
Motion unanimously approved.

GRAVEL CONTRACTS
Motion by Ash supported by Quakenbush to pay $137,815.16 to gravel the following roads:

Road Location
Valley Rd Chippewa E to end
Valley Rd Leaton to Summerton
Deerfield Rd Leaton to Shepherd
Deerfield Rd Shepherd to Loomis
Deerfield Rd Loomis to Wise
Wise Rd River to Baseline
Loomis River to Baseline
Leaton Deerfield to Millbrook
Summerton Valley to Baseline

Roll call vote—Yes: Ash, Quakenbush, Huber, Smith; No: None.
Motion unanimously carried.

PAY THE BILLS

Motion by Huber supported by Quakenbush to pay the bills.
Roll call vote—Yes: Ash, Smith, Quakenbush, Huber; No: None.
Motion unanimously carried.

ADJOURNMENT

Motion by Huber supported by Quakenbush to adjourn.
Meeting adjourned at 8:03 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

July 2, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush, Jan Gill, Gail Huber 

PREVIOUS MINUTES

Motion by Quakenbush, supported by Huber, to the approve regular and closed session minutes of June 4 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Huber, to approve the treasurer’s report of July 2, 2018 balance of $1,724,963.00 and overall balance of $2,282,287.79.
Roll call vote—Yes: Smith, Quakenbush, Ash, Gill, Huber; No: none.
Motion unanimously carried.

PUBLIC COMMENT

No comments.

UNFINISHED BUSINESS

VALLEY RD

ZA Bebee did get a bid so a public hearing can be held next month. The special assessment can be spread out over 10 years and needs 51% of residents to agree.

BLACK CREEK
Attorney Bloem sent a letter to Black Creek’s attorney on June 7th regarding the NRA evaluation report. To date, he has received no response from Black Creek.

SPORT SHOOTING RANGE LICENSURE & REGULATION ORDINANCE
The Planning Commisson reviewed the draft ordinance and was pretty much unanimous that the way the statute defines sport shooting range that it could apply to a resident that is just sighting in his gun in his back yard. Attorney Bloem redrafted the ordinance not to apply to your own personal property as long as done in a safe manner. Attorney Bloem will draft the ordinance public notice for the clerk to have published.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee gave his report.

ASSESSOR’S CONTRACT
Clerk Ash received only one resume from Beach Appraisal for the assessor position at a cost of $36,000.00 per year. He is the current assessor for four other townships. Ash has talked to Wise Township and Fremont Township and both townships are very pleased with his work. Current assessor, Larry Beltinck knows him and thinks he will do a good job for the township.
Motion by Quakenbush, supported by Gill, to offer a one-year contract to Bradley Beach of Beach Appraisal for the assessor position.
Roll call vote—Yes: Smith, Gill, Ash, Huber, Quakenbush; No: None.
Motion unanimously carried.
Supervisor Smith will contact Bradley Beach.

BLIGHT ORDINANCE
Supervisor Smith has talked to Attorney Bloem regarding the Rosemary Lane blight issue. It is a rental property. It is not an easy process for the township to pay for the cleanup and the cost be put on the taxes. Bloem stated the township could put a lien on the property. Bebee stated he has talked to the owner and the owner is very frustrated.
Bloem will draw up a promissory note for reimbursement of the cleanup by the township.

NUISANCE PARTY ORDINANCE
Supervisor Smith has a sample of Union Township’s ordinance but there are portions of theirs that would not apply to Chippewa Township. The sheriff’s department would like the township to be able to provide them with an ordinance for when they receive a nuisance party complaint. Attorney Bloem will look over the ordinance.

MMDC
Clerk Ash received an email from Teri Rau, MMDC inquiring if the township would be paying the $5000.00 client fee in September. To date, the township has not used their services.
Motion by Quakenbush, supported by Gill, not to renew the MMDC contract.
Roll call vote—Yes: Huber, Quakenbush, Gill, Smith, Ash; No: None
Motion unanimously carried.

PAY THE BILLS

Motion by Huber, supported by Gill, to pay the bills.
Roll call vote—Yes: Gill, Ash, Smith, Quakenbush, Huber; No: None.
Motion unanimously carried.

OTHER

Treasurer Gill has had issues with her computer.
Motion by Ash, supported by Quakenbush, to approve $800.00 for a new computer for the treasurer.
Roll call vote—Yes: Smith, Ash, Gill, Quakenbush, Huber; No: None
Motion unanimously carried.

ADJOURNMENT

Motion by Ash, supported by Gill, to adjourn.
Meeting adjourned at 7:53 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

June 4, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush, Gail Huber, Jan Gill

PREVIOUS MINUTES

Motion by Quakenbush, supported by Huber, to the approve minutes of May 7 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of June 4, 2018 balance of $1,622,974.07 and overall balance of $2,179,590.92.
Roll call vote—Yes: Smith, Quakenbush, Ash, Gill; No: none.
Motion unanimously carried.

PUBLIC COMMENT

Public comment was held.
Wayne Kerby, A-1 Excavating, stated he has been contracted to remove yard waste, debris, etc. from 591 S. Shepherd. The property had been red flagged for soil excavating last summer. He will be done by November and no soil will be removed.
Motion by Smith, supported by Gill, to approve A-1 Excavating to remove debris, yard waste, stumps, etc. from 591 S. Shepherd Rd.
Motion unanimously carried.

UNFINISHED BUSINESS

VALLEY RD

ZA Bebee stated the bids have not come back so publishing has not been done.

ZA Bebee stated there has been a response from the owner of the Genuine Rd. property. The owner is working with the building dept. and has to get permits from the health department. He also has had a response from the Rosemary Lane owner. He is having issues with a renter. Smith will keep monitoring Rosemary Lane.

ZBA CHAIR – BRIAN SMITH
ZBA Chair, Brian Smith, stated that the MTA recommended township boards share their minutes for informational services. Quakenbush will check with the Planning Commission regarding sharing their minutes.

NEW BUSINESS

ASSESSOR’S CONTRACT
Clerk Ash informed the board that assessor, Larry Beltinck, is retiring. He has offered to assist with writing of an ad to run in the Morning Sun and is willing to sit in on the interviewing process.
Motion by Ash, supported by Quakenbush, to have Larry Beltinck help create ad for the publishing of the assessor position.
Roll call vote—Yes: Smith, Gill, Quakenbush, Ash; No: none.
Motion unanimously carried.

BLACK CREEK
Attorney Bloem suggested going into closed session per MCL15.268(h).
Motion by Ash, supported by Gill, to go into closed session and have ZA Bebee present.
Roll call vote—Yes: Gill, Ash, Quakenbush, Smith; No: none.
Motion unanimously carried.

Board went into closed session at 7:33 pm and back in open session at 8:01 pm.

Motion by Quakenbush, supported by Ash, to authorize Attorney Bloem to put Black Creek attorney on a time line for compliance with the generally accepted operation practices.
Roll call vote—Yes: Gill, Smith, Ash, Quakenbush; No: none.
Motion unanimously carried,

Motion by Quakenbush, supported by Gill, to give a Sport Shooting Range Licensure and Regulation Ordinance to the Planning Commission for review at their next meeting.
Motion carried.

PAY THE BILLS

Motion by Gill, supported by Quakenbush, to pay the bills.
Roll call vote—Yes: Smith, Quakenbush, Ash, Gill; No: none.
Motion unanimously carried.

OTHER

Supervisor Smith stated the township has received $157,720.16 from the tribal 2% grant. $16,720.16 for SCBA bottle replacement for the fire dept., $128,000.00 for road graveling and $12,500.00 general allocation.

ADJOURNMENT

Motion by Quakenbush, supported by Huber, to adjourn.
Meeting adjourned at 8:14 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

May 7, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush, Gail Huber, Jan Gill

PREVIOUS MINUTES

Motion by Quakenbush, supported by Huber, to the approve minutes of April 2 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Huber, to approve the treasurer’s report of May 7, 2018 balance of $1,603,818.93 and overall balance of $2,159,819.57. 
Roll call vote—Yes: Smith, Huber, Quakenbush, Ash, Gill; No: none.
Motion unanimously carried.

PUBLIC COMMENT

Public comment was held.

UNFINISHED BUSINESS

VALLEY RD

ZA Bebee gave the board the plans for the proposed roadway for Valley Rd. There are underground utilities on one side so the road can only be 30 ft. wide. Two local contractors are submitting a price. A public notice will be published for a public hearing next month.
Motion by Huber, supported by Quakenbush, to approve the cross section as shown for Valley Rd and Bebee to get pricing and publish per MCL41721.
Roll call vote—Yes: Smith, Quakenbush, Huber, Ash, Gill; No: none.
Motion unanimously carried.

CEMETERY AND SNOWPLOWING CONTRACTS
Bids were received from Kevin’s Auto Repair and Your Way Lawncare for the snowplowing and Grim Enterprises and Your Way Lawncare for the cemetery.
Motion by Ash, supported by Quakenbush, to approve Grim Enterprises for the cemetery mow/maintenance/sexton for the 2018-2019 fiscal year.
Roll call vote—Yes: Gill, Ash, Huber, Quakenbush; No: Smith.
Motion carried.

Motion by Huber, supported by Quakenbush, to approve the snowplowing contract with Your Way Lawncare for the 2018-2019 fiscal year.
Roll call vote—Yes: Smith, Gill, Quakenbush, Huber, Ash; No: none.
Motion unanimously carried..

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE

ZA Bebee gave the board letters that the attorney will send to owners of two properties: 544 S. Genuine and 2707 Rosemary for blight violations.
Motion by Ash, supported by Gill, to go forth with the proposed action for 544 S Genuine and 2707 Rosemary.
Motion unanimously carried.

ZBA CHAIR – BRIAN SMITH
Smith was absent. Will table until next month.

GRAVEL CONTRACTS
Motion by Ash, supported by Quakenbush, to approve the following gravel contracts: Chippewa from Broomfield to Deerfield $17,788.21, Loomis from Deerfield to Millbrook $8894.10, Loomis from Broomfield to Deerfield $8894.10.
Roll call vote—Yes: Quakenbush, Ash, Smith, Huber, Gill; No: none.
Motion unanimously carried.

PAY THE BILLS

Motion by Huber, supported by Gill, to pay the bills.
Roll call vote—Yes: Smith, Huber, Quakenbush, Ash, Gill; No: none.
Motion unanimously carried.

ADJOURNMENT

Motion by Quakenbush, supported by Huber, to adjourn.
Meeting adjourned at 8:04 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

April 2, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush, Gail Huber.

Absent: Jan Gill

PREVIOUS MINUTES

Motion by Quakenbush, supported by Ash, to the approve minutes of March 5 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of April 2, CD balance of $557,186.46 and overall balance of $2,185,284.77. 
Roll call vote—Yes: Smith, Huber, Quakenbush, Ash; No: none.
Motion unanimously carried.

PUBLIC COMMENT

Public comment was held.

UNFINISHED BUSINESS

VALLEY RD
ZA Bebee stated he will have plans ready a couple weeks before the next board meeting and then will have a public meeting..

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE

ZA Bebee gave his report.

CLERK COMPUTER

Clerk Ash had to purchase a new computer because her computer crashed. She already replaced it from Little Town Computers for $629.00.
Motion by Quakenbush, supported by Huber, for the computer replacement at a cost of $629.00.
Roll call vote—Yes: Smith, Quakenbush, Huber, Ash; No: none.
Motion unanimously carried.

CEMETERY AND SNOWPLOWING CONTRACTS

There have been interested parties who want to bid on the cemetery and snowplowing contracts.  Clerk Ash stated she is against putting the cemetery sexton contract out for bid.  Grave openings are too important to have just anyone doing it.
Motion by Quakenbush, supported by Huber, to publish to take bids for the snowplowing of the township hall, firehall and cemeteries.
Motion unanimously carried. 

Motion by Quakenbush, supported by Huber, to publish to take bids for the cemetery sexton/mowing/maintenance contract. 
Yes: Smith, Huber, Quakenbush; No: Ash.
Motion carried.

PAY THE BILLS

Motion by Huber, supported by Quakenbush, to pay the bills.
Roll call vote—Yes: Smith, Huber, Quakenbush, Ash; No: none.
Motion unanimously carried.

OTHER

Quakenbush stated the State is making it mandatory for the fire department to use certain facemasks and head harnesses at a cost of $160,932.64 with an interest rate of 4.51%. She will check regarding Chippewa Township paying our share up front so the township wouldn’t be paying any interest.

ADJOURNMENT

Motion by Quakenbush, supported by Huber, to adjourn.
Meeting adjourned at 7:37 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

March 5, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush, Jan Gill, Gail Huber.

PREVIOUS MINUTES

Motion by Huber, supported by Quakenbush, to the approve minutes of Feb. 5, 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Huber, to approve the treasurer’s report of March.5, balance of $1,558,316.89 and overall balance of $2,116,521.79.
Roll call vote—Yes: Smith, Huber, Gill, Quakenbush, Ash; No: None.
Motion unanimously carried.

PUBLIC COMMENT
No comments.

UNFINISHED BUSINESS

VALLEY RD
No new information.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE

ZA Bebee was absent.

BRINE CONTRACT
Motion by Ash, supported by Quakenbush, to approve three applications of Michigan Chloride at 2000 gallons per mile.
Roll call vote—Yes: Huber, Smith, Ash, Gill, Quakenbush; No: None.
Motion unanimously carried.

PAY THE BILLS

Motion by Quakenbush, supported by Gill, to pay the bills.
Roll call vote—Yes: Quakenbush, Smith, Ash, Gill, Huber; No: None.
Motion unanimously carried.

ADJOURNMENT

Motion by Smith, supported by Huber, to adjourn.
Meeting adjourned at 7:14 pm.

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

February 5, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush
Absent: Jan Gill, Gail Huber

PREVIOUS MINUTES

Motion by Quakenbush, supported by Ash, approve minutes of Jan. 2, 2018.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of Feb.5, balance of $1,777,863.89 and overall balance of $2,335,499.79.
Roll call vote—Yes: Smith, Quakenbush, Ash; No: None.
Motion unanimously carried.

PUBLIC COMMENT
Public comment was held.

UNFINISHED BUSINESS

VALLEY RD
Bebee stated he has two contractors putting bids together. He is putting together two options that he will present to the board.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
ZA Bebee gave his report.

2018-2019 BUDGET MEETING
Motion by Ash, supported by Smith, to hold the 2018-2019 budget meeting March 5, 2018 at 7:30 pm.
Motion carried.

2017-2018 BUDGET AMENDMENTS
Motion by Ash, supported by Quakenbush, to approve the following 2017-2018 budget amendments: Assessor: computer and software $700.00, Clerk: office expense $150.00 and software support fees $130.00, Board of Review, education & training $300.00, Townhall offices: contracted services $1300.00, Cemetery: contracted services, $2000.00, Fire protection: wages $4700.00 and operating expense $130.00, Roads: road expense $182,000.00 and brine $240.00, Planning Commission: contracted services $2100.00, ZBA: per diem $2000.00, printing & publishing $170.00, education & training $10.00.
Roll call vote—Yes: Quakenbush, Ash, Smith; No: none.
Motion unanimously carried.

PAY THE BILLS

Motion by Quakenbush, supported by Ash, to pay the bills.
Roll call vote—Yes: Quakenbush, Smith, Ash; No: None.
Motion unanimously carried.

OTHER

Motion by Ash, supported by Quakenbush, to pay registration, mileage and per diem for ZBA members to attend ZBA training at the Comfort Inn in Mt Pleasant on March 26th.
Roll call vote—Yes: Ash, Smith, Quakenbush; No: None
Motion unanimously approved.

ADJOURNMENT

Motion by Ash, supported by Smith, to adjourn.
Meeting adjourned at 8:08 pm.

 

Fran Ash
Chippewa Township Clerk

BUDGET MEETING OF THE CHIPPEWA TOWNSHIP BOARD 2018-2019

March 5, 2018

 

Supervisor Smith called the meeting to order at 7:30 pm.

Present: Robert Smith, Fran Ash, Jan Gill, Gail Huber, Michelle Quakenbush

Motion by Huber, supported by Quakenbush, to adopt the 2018/2019 budget resolution.
Roll call vote—Yes: Huber, Smith, Ash, Gill, Quakenbush; No: none.
Motion unanimously carried.

 

ADJOURNMENT
Motion by Gill, supported by Quakenbush, to adjourn.
Motion carried.
Meeting adjourned 7:45 pm

 

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

January 2, 2018

Supervisor Smith called the meeting to order at 7:00 p.m. 

Present: Rob Smith, Fran Ash, Michelle Quakenbush, Jan Gill, Gail Huber

PREVIOUS MINUTES

Motion by Quakenbush, supported by Huber, approve minutes of Dec. 4, 2017.
Motion carried. 

TREASURER'S REPORT

Motion by Ash, supported by Huber, to approve the treasurer’s report of Jan. 2, balance of $1,681,543.79 and overall balance of $2,239,044.71. 
Roll call vote—Yes: Smith, Quakenbush, Gill, Huber, Ash; No: None. 
Motion unanimously carried.

PUBLIC COMMENT

None.

UNFINISHED BUSINESS

VALLEY RD
Attorney Bloem stated the township doesn’t need a petition for a special assessment for Valley Road improvement but does need 50% plus of frontage owners in agreement. Quakenbush will talk to Summit about their frontage.

NEW BUSINESS

ZONING ADMINISTRATOR TIM BEBEE
Bebee was absent.

PAY THE BILLS

Motion by Huber, supported by Quakenbush, to pay the bills.
Roll call vote—Yes: Quakenbush, Smith, Ash, Gill, Huber; No: None.
Motion unanimously carried.

OTHER

Motion by Ash, supported by Quakenbush, to pay registration, mileage and per diem for Board of Review members to attend BOR training at the Comfort Inn in Mt Pleasant on Feb. 8th.
Roll call vote—Yes: Ash, Gill, Smith, Huber, Quakenbush; No: None.
Motion unanimously approved

Motion by Ash, supported by Quakenbush, to pay registration, per diem, hotel and mileage for the township board, Kathy VanderKolk, Bev Cashen and Gayla Burch to attend the 2018 MTA Educational Conference in Traverse City, April 24th-26th.
Roll call vote—Yes: Huber, Smith, Gill, Ash, Quakenbush; No:None.
Motion unanimously approved.

ADJOURNMENT

Motion by Gill, supported by Huber, to adjourn. 
Meeting adjourned at 7:31 pm

 

Fran Ash
Chippewa Township Clerk